Bu ilan yayından kaldırılmıştır.

Private Secretary and Private Office Assistant

İstanbul Avrupa Yakası
  • 11.07.2016
  • 20 - 50

İş Tanımı

Private Secretary and Private Office Assistant (TUR818)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

 

Job Description (Roles and Responsibilities)

The British Consulate General in Istanbul is part of a world-wide network representing British political, economic and consular interests overseas as is now looking to hire a Secretary and Private Office Assistant to provide secretarial, administrative and organisational duties, personal assistance and support to the British Consulate General Head of Mission in Istanbul.

 

Main Duties and Responsibilities

  • Ensure the organisation of the Head of Mission’s schedule and diary.
  • Perform secretarial duties and support for Turkey Network Heads of Mission.
  • Organise internal and external meetings, domestic/foreign travel and engagements.
  • Deal with correspondence and incoming work.
  • Liaise with UK Visas and Immigration on applications received from high level contacts with UK interests, to ensure smooth process.
  • Prepare and process expense claims including all travel arrangements and accommodation.
  • Arrange functions for senior business contacts.
  • Liaise with Events Manager to ensure receptions/meetings/conferences in Pera House are well-planned and organised efficiently
  • Liaise with external organisation, guards and caterers in run-up to events and on the day.
  • Meet and greet visitors at all levels of seniority.
  • Act as interface between Head of Mission and staff. Organise welcome and farewell events for staff.
  • Act as a member of Charity Committee, attend meetings and provide support with charity events.
  • Provide cover for the Personal Assistant to the Deputy Head of Mission.
  • Line-manage driver in an effective and timely way.
  • Liaise with Personal Protection Officer regarding schedules and arrangements.

 

Application deadline: 18 July 2016

Grade: A2 (L) Senior

Type of Position: Temporary Part-Time (%40)

Working hours per week: 14.5

Region: Europe, Eastern Europe & Central Asia

Country/Territory: Turkey

Location (City): Istanbul

Type of Post: British Consulate General

Number of vacancies: 1

Starting yearly salary (TRY): 30,011.15 TL gross

Start Date: 8 August 2016

End Date: 31 December 2016

 

Applications

For further details on this vacancy and to apply, please follow the link below:

https://fco.tal.net/vx/appcentre-ext/brand-2/candidate/so/pm/4/pl/1/opp/874-Secretary-and-Private-Office-Assistant-TUR818/en-GB

 

Other benefits and conditions of employment

All applicants should have the right to live and work in Turkey. The British Embassy does not sponsor for work permits.

The successful candidate will be subject to professional background check, security clearance and a probation period of 2 months.

The annual salary for this position is 30,011.15 TL gross pro-rata (A2 senior level). Please note that staff members are responsible for paying any income tax required by local law.

Staff recruited locally by the British Embassy are subject to Terms and Conditions of Service according to local Turkish employment law.

British Diplomatic Missions are equal opportunities employers, dedicated to inclusivity, a diverse workforce and valuing difference. We are committed to developing a learning organisation that enhances business performance, maximises our staff’s potential and encourages staff innovation and development.

Aranan Nitelikler

Essential Qualifications and Experience

  • Excellent English language skills, written and spoken
  • Ability to prioritise own workload and meet deadlines, without compromising the quality of the work.
  • Excellent planning and organisation skills
  • Being adaptable and open to change.
  • Being strong team-player and good team leader.
  • Ability to work closely with senior staff of the Consulate and their contacts.
  • Ability to maintain and develop a range of contacts to build effective working relationships.
  • Courtesy and consideration in dealing with telephone callers and others.
  • Proficiency in Microsoft Office tools particularly Outlook, Word and Excel.

 

Desirable Qualifications and Experience

  • Good Turkish language skills would be beneficial
  • Proficiency in audio-typing is desirable.

 

Required competencies

Seeing the Big Picture, Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

 

Additional information

We kindly advise you to allow enough time to complete and submit your full application before the deadline.

Only applications submitted until the closing date at 23:55 (local time) will be considered.

 

Özet Bilgiler

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British Consulate General İstanbul

British Embassy Turkey

Our mission is to develop and improve relationships that will make the UK and Turkey more secure and prosperous. Our priorities include cooperation in international policy; trade and investment; defence; energy; illegal immigration; counter-terrorism; and international crime.

Our network of posts in Turkey, including the British Embassy in Ankara and our Consulate General in Istanbul, develop and maintain relations between the UK and Turkey. We work on a wide range of issues including Turkey’s bid to join the European Union, the economy, energy policy and international security.

We have a dedicated team working on projects to improve Turkey’s prospects of joining the EU. We are improving ties between British and Turkish companies to ensure that we meet the target set by the British prime minister and his Turkish counterpart in 2010 to double bilateral trade by 2015.

We have a large consular network with posts in Antalya, Bodrum, Marmaris, Izmir and Fethiye. These offices deal with a wide range of issues in a country that receives around 2.5 million British visitors a year and where up to 40,000 Britons live for all or part of the year.

In addition to staff posted to Turkey from the United Kingdom, the Embassy employs staff locally, most of whom are Turkish citizens. We seek to recruit and retain talented and high performing staff, who support and develop each other and are committed to high standards of service.

The Embassy values diverse talents, skills and background, drawing on the rich cultural and ethnic diversity of the UK and Turkey. As an equal opportunities employer, the Embassy welcomes applications from suitably qualified individuals, regardless of race, colour, gender, disability, sexual orientation, religion, belief and age.

The Embassy HR Office accepts applications only for specific vacancy announcements. We will not accept applications that are not associated with a specific vacancy announcement.

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