MARKETING & PR EXECUTIVE

Handle all administrative matters relating to the Sales & Marketing office and make decisions within scope of assigned authority. Assist the Director of Communications in all matters relating to public relations, advertising, direct mail, promotions and other marketing communications.

 Act as the main co-ordinator between the advertising agency and the hotel in the conception and implementation of any promotional material for the hotel.

Plan and coordinate the annual advertising and promotional programs, projects and designs to support the major marketing objectives.

 •Handle all incoming and outgoing correspondence.

 •File correspondence and documents.

 •Answer telephone calls and handle enquiries professionally.

 •Prepare attendance records.

 •Keep mailing list up-to-date.

 •Keep trace file up-to-date.

 •Prepare contracts if requested.

 •Prepare files and documents for periodic meetings chaired or attended by the Director of Sales & Marketing.

 •Prepare travel arrangements for Director of Sales & Marketing.

 •Update computer lists such as: press, data base mailing and invitation lists.

 •Perform any other reasonable duties as required by the department head.

 •Coordinate the production of existing collateral and the development of new projects and materials.

 •Fully responsible for any hotel merchandising, liasing with MOHG to source new projects in line with the overall marketing plan objectives.

 •Assist with writing and proofread hotel's marketing collaterals.

 •Collate all necessary materials for printing.

 •Liase with outside suppliers, printers etc, with regards to regular printing requirements.

 •Liase with production houses or graphic designer on all production schedules.

 •Ensure all collaterals are updated and current.

 •Assist DOC with hotel photography shoot (for collaterals).

 •Maintain press kits and photographic supplies.

 •Ensure the hotel database is kept current and continually updated.

 •Assist DOC with the production of materials for direct mail activities.

 •Upkeep supplies of press kits' printed material, black and white photographs and colour slides in conjunction with the photographer. Label all photographic material.

 •Act as MOHG's CID co-ordinator ensuring all promotions and advertisements are within the set guidelines.

 •Be fully conversant with all CID Manuals.

 •Continually update and enhance the hotel's database.

 •Produce high quality and appropriate collateral for specific direct marketing programmes.

 •Assist the Director of Communications in the co-ordination and control of all Food and Beverage promotions and hotel marketing drives.

 •Arrange necessary collateral production.