Executive Assistant

The Company

IPFS Insurance and Reinsurance Brokers Inc. is a broking and solutions company that helps turn risk into a path for growth. We design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent, assets and ideas — the dynamic formula that drives business performance.

Job Description

IPFS Insurance and Reinsurance Brokers Inc, is looking for an Executive Assistant. A brief job description of the position and preferred qualifications for the suitable candidate are defined below:

• Performs administrative duties for executive management
• Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements
• Preparing reports and financial data
• Project coordination experience, and the ability to work well with all levels of internal management and staff
• Developing the numerous written documents required in this role, i.e. Power point presentations for meetings, monthly letters, etc. Support also includes handling mail, typing, organizing the travel arrangements and preparing the expense reports
• Following up social interaction networks in the business life, institutional socialization, business culture, our values and new trends
• Sensitivity to confidential matters may be required

Desired Skills and Experience

• University degree preferably in business, engineering, or economics
• Minimum of 2 (two) years of full-time work experience as a Management Trainee or Executive Assistant to a top level executive
• Ability to manage day to day Office operations and travel arrangements
• Positive and proactive attitude
• Strong planning and organizational skills
• Highly effective communication and presentation skills
• Excellent written and verbal communication skills
• Fluent in English verbally & written
• Very good knowledge of MS Office applications
• Requires strong computer and Internet research skills
• Detail and result oriented
• Ability to work under pressure