Secretary

Title:                             Secretary

Location:                      Istanbul, Asya, Atasehir

Position available to:   female candidates under the age of 30

Position Objective: TURAS Secretary is an independent, enthusiastic and committed individual with excellent administrative and communication skills that prides herself on her ability to deliver high levels of service and support to the company’s team. The main purpose of the job is as follows:

• to oversee the day-to-day running of the company;

• to function as an administrative link to ensure that all parties receive the relevant information respectively;

• to assist the Order Management Team by filtering certain actions and requests; to ensure shipping documents are compiled and issued in a timely manner;

• to liaise with the Proposals Team in order to improve all aspects of commercial administration.

Duties and Responsibilities:

         Overseeing the day-to-day running of the company:

• receiving and screening all incoming telephone calls; providing and receiving information or referring the matters to the appropriate person to handle;

• keeping the calendar constantly updated to facilitate appointment and meeting schedules;

• establishing and maintaining various filing/ records/ database of business contacts, logging in new bid enquiries;

• tracing pending items and following up as appropriate;

• arranging for various meetings and taking minutes;

• organizing business travel arrangements;

• managing petty cash and office supplies;

• liaising with customers/vendors on basic commercial matters;

• performing other duties as assigned.

   

  Assisting the Order Management Team:

• getting quotations from transportation companies;

• arranging pick-up and delivery of documents;

• assisting in preparation, control and final compilation of shipping documents.

   

  Assisting the Proposals Team:

• filing and archiving of all commercial documents;

• assisting in preparation, control and final compilation of proposals documents.

Report to: General Manager

Academic Qualifications/Training:

Essential:

A college diploma in secretarial training or a recognized secretarial course certificate

Desirable:

A Bachelor’s Degree

Skills and Experience:

Essential:

• excellent Computer and Typing Skills (MS Word, Excel, Outlook, PowerPoint, Internet; 60 wpm);

   

• excellent knowledge and use of office equipment (printer, scanner, fax, switchboard, etc.);

• minimum of 2-year experience in an office environment;

   

• experience of being in a position to use her own initiative.

   

Desirable:

• experience of coordinating tendering, procurement, proposals or shipping activities;

   

• knowledge and experience of using an ERP program;

   

• valid driving license.

   

Language Skills:

• Fluency in both written and spoken English;

   

• Arabic is an asset.