Executive Assistant

We are looking for an Executive Assistant having competency and required skills for the following requirements to support our team:

• Manage professional scheduling for management, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics;
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives;
• Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination for staff;
• Answering phones and routing calls to the correct person or taking messages;
• Opening, sorting and distributing incoming faxes, emails, and other correspondence;
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database;
• Using various software, including word processing, spreadsheets, databases, and presentation software;
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business;
• Organize team communications and plan events, both internally and offsite;
• Greeting visitors and deciding if they should be able to meet with executives;
• Helping prepare for meetings;
• Provide general administrative support.

• Having diploma from relevant discipline;
• Minimum five years experience in administrative role reporting directly to management;
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems;
• Proficiency in procurement processes;
• Professional level verbal and written communications skills both in English and Turkish;
• Strong time-management skills and ability to organize a daily workload by priorities;
• Must be able to meet deadlines in a fast-paced quickly changing environment;
• A proactive approach to problem-solving with strong decision-making skills.