HR and Administration Regulatory Technical Writer

ABOUT ICMC 

The International Catholic Migration Commission (ICMC) is an international non-governmental organization, whose mission is to protect and serve uprooted people, including refugees, asylum seekers, internally displaced people, victims of human trafficking, and migrants - regardless of faith, race, ethnicity or nationality. In collaboration with governmental and non-governmental partners, and through a worldwide network of members, ICMC implements and advocates for right-based policies and sustainable solutions to address global migration challenges. ICMC’s operations are aimed to respond to the needs of vulnerable individuals and communities, and focus on protection, humanitarian assistance, resettlement, migration and development. 

For four decades, ICMC has partnered with the U.S. Department of State, Bureau of Population, Refugees and Migration to conduct refugee resettlement. Currently ICMC operates under a cooperative agreement with the Department of State (DOS), as a Resettlement Support Centre (RSC) and under a contract with European Union Agency for Asylum (EUAA) to prepare eligible refugee for resettlement to US and European Union Member States. As part of this service, we work with several thousands of refugees and their families each year and take them through each stage of processing that is required for resettlement to the U.S.A. ICMC also has a sub-office in Beirut, Lebanon. 

SCOPE OF WORK 

Under supervision of the Head of Human Resources and Administration, HR and Admin Regulatory Technical Writer is responsible for creating and writing various types of user documentation, including how to guides, SOP’s relating to Human Resources and Administration Units.

RESPONSIBILITIES 

HR related responsibilities include;

• Coordinating with the HR Supervisor to ensure maintaining of all HR related documents are kept, stored in accordance with relevant laws, program integrity guidelines, personal data law and NIST requirements.
• Working with internal teams while writing documents to make sure that the documents are compatible with other internal processes. Working independently while writing the steps and requirements of each procedure.
• Reviewing, modifying and developing Standard Operating Procedures (SOPs)/Work Instructions of HR pertinent to Program Integrity Guidelines.
• Coordinating with the Contracted Staff Operations to ensure maintaining of all contracted staff related documents are kept, stored in accordance with relevant laws, program integrity guidelines, personal data law and NIST requirements. 

Admin related responsibilities include:

• Reviewing, modifying and developing Standard Operating Procedures (SOPs)/Work Instructions for Admin related subjects.
• Reviewing and monitoring all Administration Unit documents within the frame of PIU, KVKK and NIST requirements. 

Maintains quality of service and departmental standards of HR and Administration by;

• Preparing, updating all documentations of HR and Admin within the framework of business continuity.
• Reading, understanding and adhering to organizational Standard Operating Procedures (“SOP”)
• Updating department SOPs and Work Instructions as needed
• Assisting in establishing and enforcing departmental standards 

Maintains Technical Knowledge by:

• Staying up to date on documents posted by Program Integrity Unit
• Participating in relevant meetings relating to the documents held by other units
• Attending and participating in applicable company-sponsored training
• Updates existing documentations. 

Contributes to team effort by:

• Working with internal staff to resolve issues
• Exploring new opportunities to add value to organization and departmental processes
• Participating in internal external training activities
• Helping others to achieve results

REQUIREMENTS 

• Bachelor's degree in law or social sciences.
• 5+ years of proven relevant experience in projects which require legal knowledge, high level of planning and self discipline.
• Experience in Internal Audit is preferred.
• 1+ years policy and SOP writing experience is essential.
• In depth knowledge of Labor Law and HR Practices.
• Experience in policy and SOP writing.
• Fluency in Turkish and English is essential.
• Demonstrated planning and project management skills and experience.
• Preferably experience of working in a multicultural environment.
• Conduct work with the highest level of personal and professional integrity. Must comply with and actively promote ICMC's zero tolerance policy with regard to sexual exploitation and abuse, harassment, abuse of power, fraud and corruption in all of its activities and responsibilities.

COMPETENCIES 

Behavioural

• Effective Communication
• Analytical and critical thinking
• Excellent relationship building
• Integrity and Ethical Behaviour 

Technical

• Ability to analyse policies and data to benefit ICMC’s overall strategy and improve services.
• Excellent reporting skills
• Understanding of Labor Law and Contracts
• SOP, policy writing

HOW TO APPLY

Interested candidates should submit a detailed CV of maximum four pages in English, a motivation letter and two professional references.  To complete your application, please go through and complete the "Application Question" section.

The Vacancy Notice number HR-IST-TU-22-05 and the applicant’s full name must be quoted in the email subject line.

Referees may be contacted prior to the interviewing stage.

The closing date for receipt of applications is 06.10.2022.

Applications will be evaluated upon reception and interviews with shortlisted candidates may be conducted before the closing date. Referees may be contacted prior to the interviewing stage.

Owing to the volume of applications, ICMC regrets that only applicants short-listed for an interview will be notified.

Please note that applications received after the deadline will not be accepted.

ICMC is committed to a Zero-Tolerance Policy toward sexual exploitation, abuses and all forms of unlawful harassment, including but not limited to sexual harassment. Screening of applications includes the vetting for records of prior misconduct and reference checking. ICMC may take other necessary measures to ensure that people involved in substantiated cases of sexual exploitation, abuse and harassment will not be recruited.  

ICMC is committed to equal employment opportunities for all applicants. ICMC does not discriminate on the basis of race, gender, color, national origin, religion, physical or mental ability, marital status and age. 

DATA PROTECTION

By submitting your application, you agree that ICMC collects and processes the information you provide. Your personal information will only be used for recruitment purposes. Your application will be kept strictly confidential. In any case, your personal information will be stored until the end of the application process and then destroyed in accordance with the relevant legislation if we do not have the opportunity to offer you a position.

If you have sent your personal information to us, we would like to indicate that you have the following rights.

• Learning whether personal data is processed,
• Requesting information if it has been processed, learning the purpose of processing personal data and whether they are used appropriately for their purpose,
• To know the third parties to whom personal data are transferred domestically or abroad,
• To request correction of personal data in case of incomplete or incorrect processing,
• Requesting the deletion or destruction of personal data,
• Request notification of the processes regarding the correction, deletion or destruction of personal data to third parties to whom personal data have been transferred,
• Object to the occurrence of a result against the person himself by analyzing the processed data exclusively through automated systems,
• To request the compensation of the damage in case of damage due to the illegal processing of personal data. 

In general, if you have any questions about your personal information, or if you have complaints and / or objections to the processing of your personal information, please contact via cv.rsctume@icmc.net address.