Personal Assistant to Her Majesty's Consul General and Trade Commissioner for Istanbul (TUR19.250)
- 6.05.2019
- Yönlendirmeli İlan
Job Description
Job Description (Roles and Responsibilities)
Main responsibilities will include:
- Proactively managing a busy diary, often subject to last minute changes and across multiple time zones; and managing a heavy inbox, often in the absence of HM Consul General and Trade Commissioner (HMCG/TC), who travels frequently;
- Devising and maintaining office systems;
- Day to day office management; collating documents, briefing papers and presentations; screening calls and requests and handling them appropriately;
- Dealing with visa queries which have come directly to the HMCG/TC;
- Liaising with senior members of the team at Post, Regions and London; meeting and greeting visitors;
- Keeping abreast of key issues and prioritising any actions;
- Making cost effective decisions and recommendations when booking travel and accommodation;
- Managing HM Consul General and Trade Commissioner’s expenses and keeping a record of all receipts;
- Managing gift register which meets audit requirements; liaising with a wide range of senior stakeholders e.g. Prime Minister’s Trade Envoys’ offices;
- Supporting the Private Secretary on VIP visits across the EECAN region;
- Effectively line-managing the HMTC/GG’s driver and approving his expenses;
- Liaison with HMTC/CG’s Personal Protection Officer regarding schedules and arrangements;
- Liaison with UK Visas and Immigration on applications received from VIP contacts with UK interests, to ensure a smooth process;
- Liaison with Events Manager to ensure receptions/meetings/conferences in Pera House are well-planned and organised efficiently;
- Liaison with external organisations, guards and caterers in run-up to events and on the day.
- Application deadline: 19 May 2019
- Grade: B3 (L)
- Type of Position: Full-time, Permanent
- Working hours per week: 36.25
- Region: Europe, Eastern Europe & Central Asia
- Country/Territory: Turkey
- Location (City): Istanbul
- Type of Post: British Consulate General
- Number of vacancies: 1
- Starting monthly salary (USD): 2,602.41 gross
- Start Date: 1 July 2019
- This is a full-time permanent contract, for 5 working days (36.25 hours net) per week.
- The monthly salary for this position is 2,602.41 USD gross B3 level. Please note that staff members are responsible for paying any income tax required by local law.
- All applicants should have the right to live and work in Turkey. The British Consulate General does not sponsor for work permits.
- The successful candidate will be subject to professional background check, security clearance and a probation period of 2 months.
- Staff recruited locally by the British Consulate General is subject to Terms and Conditions of Service according to local Turkish employment law.
- British Diplomatic Missions are equal opportunities employers, dedicated to inclusivity, a diverse workforce and valuing difference. We are committed to developing a learning organisation that enhances business performance, maximises our staff’s potential and encourages staff innovation and development.
Required Skills
- Fluency in English and Turkish (both oral and written);
- Ability to prioritise own workload and meet deadlines, without compromising the quality of the work;
- Ability to diary manage and set priorities;
- Excellent planning and organisation skills;
- Being adaptable and open to change;
- Being strong team-player;
- Ability to work closely with senior staff of the Consulate and their contacts;
- Ability to maintain and develop a range of contacts to build effective working relationships;
- Courtesy and consideration in dealing with telephone callers and others;
- Proficiency in Microsoft Office tools particularly Outlook, Word and Excel.
- Office management;
- Preparing briefings and papers;
- Line management experience.
Additional information
Summary Info
- Genel Müdür Sekreteri
- Kamu - Devlet
- İdari İşler / Ofis , Sekretarya
- Tam zamanlı
- Uzman
- İstanbul Avrupa Yakası
- 6.05.2019
- 6.05.2019
- 19.05.2019
Benzer İlanlar
British Consulate General İstanbul
British Embassy Turkey
Our mission is to develop and improve relationships that will make the UK and Turkey more secure and prosperous. Our priorities include cooperation in international policy; trade and investment; defence; energy; illegal immigration; counter-terrorism; and international crime.
Our network of posts in Turkey, including the British Embassy in Ankara and our Consulate General in Istanbul, develop and maintain relations between the UK and Turkey. We work on a wide range of issues including Turkey’s bid to join the European Union, the economy, energy policy and international security.
We have a dedicated team working on projects to improve Turkey’s prospects of joining the EU. We are improving ties between British and Turkish companies to ensure that we meet the target set by the British prime minister and his Turkish counterpart in 2010 to double bilateral trade by 2015.
We have a large consular network with posts in Antalya, Bodrum, Marmaris, Izmir and Fethiye. These offices deal with a wide range of issues in a country that receives around 2.5 million British visitors a year and where up to 40,000 Britons live for all or part of the year.
In addition to staff posted to Turkey from the United Kingdom, the Embassy employs staff locally, most of whom are Turkish citizens. We seek to recruit and retain talented and high performing staff, who support and develop each other and are committed to high standards of service.
The Embassy values diverse talents, skills and background, drawing on the rich cultural and ethnic diversity of the UK and Turkey. As an equal opportunities employer, the Embassy welcomes applications from suitably qualified individuals, regardless of race, colour, gender, disability, sexual orientation, religion, belief and age.
The Embassy HR Office accepts applications only for specific vacancy announcements. We will not accept applications that are not associated with a specific vacancy announcement.