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Job Title:Consular Administrative Assistant
Salary:Starting gross salary of 62,233 TRY per annum
Vacancy type:Fixed term
Term Details:Duration - 18 months. This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Turkey
Level:Assistant
Classification:LE-04
Location:Ankara, Turkey
Closing date for applications:08-10-2018 At midnight UTC+1 / GMT+1
Summary of position:Under the supervision of the Senior Consular Officer, responds to inquiries and provides routine passport, citizenship and other consular services to Canadians; provides financial administrative services in support of the provision of passport, citizenship, and other consular services; provides other administrative services to the Vice-Consul, the Senior Consular Officer and the two Passport/Consular Assistants; maintains administrative records for the passport inventory; acts as a backup for different positions in the section and performs other duties as required.
Essential qualifications:Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Technical diploma or university degree from a recognized institution

Language:
• Full proficiency in English (both written and oral)
• Full proficiency in Turkish (both written and oral)
• Full proficiency in French (both written and oral)

Experience:
• The candidate must have minimum 1 year recent* experience working in an office environment in an administrative support or program assistant capacity.

*Recent experience is defined as within last 3 years.

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge of general office procedures

Abilities/Competencies:
• Ability to communicate effectively in English, Turkish and French, both orally and in writing
• Proficiency in the use of Microsoft Outlook and Microsoft Excel
• Ability to interact with the public in a service-oriented environment
• Attention to detail
• Adaptability
• Judgment, including ability to prioritize
• Professional integrity
• Teamwork and cooperation

Asset Qualifications:Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Knowledge of Farsi
• Knowledge of Arabic

Organizational Needs:
Operational Requirements:• Hours of work: 37.5 hours per week, 5 days a week.
• Willingness to work overtime
• Annual leave may be restricted due to operational needs
• Adhere to Canada’s Code on Values & Ethics
• Willingness and ability to undergo training

Condition(s) of Employment:• Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain an Enhanced Reliability security screening including:
o A criminal record check
o National ID, professional and educational certificates
o Credit history check
o Reference check
• Reliability Status must be maintained throughout your employment at the Embassy, as failure to do so may result in dismissal.
• Copies of educational qualifications will be required at the interview stage of the process.

Area of selection:This position is open to individuals who are legally authorized to work in Turkey, and to employees occupying an indeterminate or term position at the Embassy of Canada to Turkey in Ankara and the Consulate General of Canada in Istanbul, who meet all of the essential qualifications and whose applications are received on or by the closing date. Please note that the Embassy of Canada to Turkey does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.
Important Notes:• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: RSCEMA.PERSONNEL@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Ankara does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• Please note that the Embassy of Canada in Turkey does not sponsor work permits directly or indirectly.
• Salaries at Embassy of Canada are established and revised based on a mid-local market employer‎ policy.
• ‎Gross salaries are paid to the employees who are in turn responsible to pay their income taxes to the Turkish Government at the end of the fiscal year.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Ankara which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to: RSCEMA.PERSONNEL@international.gc.ca