Receptionist

·         We are looking for an experienced Office Receptionist for one of the world's pre-eminent law firms, with significant depth and range of resources across five continents.

       Answering phones, welcoming guests &clients.

·         Scheduling meeting requests, ordering food & beverage for internal meetings.

·         Arranging the requests regarding the driver of the office, assisting the lawyers for accommodation & other printing requests.

·         Assisting to Billing Person for entering the dates of dispatched report every week.

·         Sending out packages with International and Local couriers for both internal and external requests. Also keeping a log for all the outgoing courier process.

·         Scanning all the pages for outgoing bills, copying them and handing over to related person.

·         Entering new data for all the lawyers (if requested) into the Interaction, updating and informing the related assistants about the process.

·         Entering the expenses on GPMS if requested.

·         Debating with Hotels for rates when the new RFP list needed from London Office.

·         Assisting to BD Manager's request regarding seminars, organizations, and planned outside meetings.

·         Updating Know Who and requesting an office security card for new comers.

·         Making restaurant arrangements for Office dinners, and other external errands if requested

·         Proven work experience as a Receptionist, Front Office Representative or similar role

·         Hands-on experience with office equipment (e.g. fax machines and printers)

·         Professional attitude and appearance

·         Excellent organizational skills

·         Customer service attitude

·         Multitasking and time-management skills, with the ability to prioritize tasks