Office Manager

Responsibilities:

o   Administration

0   Handling and checking of Cleaning Service

0   Tracking and managing the common rooms’ order and hygiene

0   Managing vending machines,water dispensers,etc. (ordering material and maintenance)

0   Coordination of Office subcontractors

0   Managing Maintenance Service (call supplier)

0   Parking management if necessary

0   Management of confidential documentation containers/disposal

0   Providing office supplies and space to the newcomer

0   Handing out clothing vouchers for field staff (in cooperation with HR)

0   Point of contact for administrative matters in cooperation with other departments such as Security, HSE,etc.

 

o   Mail /Postal Service

(mail will be delivered once a day by in-house post office in the afternoon)

0   Fetch/bring mail from post office once a day in the morning

0   Screen and sort incoming mail and place it in department boxes in cargo room

0   Coordination of internal and external courier

0   Courier services biling process

 

o   Meeting Room Service

        (number of meeting rooms incl. Phone rooms,huddle rooms, etc.:13)

0   Administration of meeting rooms:including support for reservation,ordering of catering if required,check & providing of material(pens,Flip Charts,etc.), check and managing of all accessories and devices

0   Removing materials and catering leftovers after each meeting (in coordination with cleaning services)

0   Arranging of chairs and desks (in coordination with Cleaning Services)

 

o   Catering Service

                     (day care employee)

0   Administration of kitchenettes and social rooms

0   Administration of coffee manchines,waterdispensers and vending machines:providing material (coffee,tea,milk,sugar,cookies,soft drinks etc.)and managing the maintenance

0   Ordering/making catering managements for meetings if requested

0   Manage Food Card (Sodexo)

 

o   Fleet Management Service

0   Tracking of insurances,addendums ,physical examination documents and emission records

0   Paying and tracking the motorized vehicle taxes

0   Making the necessary arrangements to fix the physical problems of the vehicles

0   Tracking and distributing the fuel consumption budgets to departments in CEDI

0   Tracking and managing of incidents (accident etc.)which need insurance coverage

0   Tracking and managing the automatic highways tolls (E-Tools,aka.HGS and OGS)

0   Tracking and managing the driver’s formal warnings (demerit points) and traffic tickets

0   Managing the newcomer to have driving instructions and have him/her tested on the road

0   Tracking,managing and optimizing the personnel vehicles (route and personnel lists)

 

o   Mobile Phone

0   Tracking,managing and optimizing GSM lines.

0   Tracking and managing and optimizing GSM Traffis.

 

o   Facility Management

0   Taking pictures of the events and keeping them for future reference

Profile:

o   English and Turkish language requirements (minimum level B)

o   MS Office user-knowledge

o   Experience in similar role

o   Friendly,Professional and well-groomed appearance

o   Strong communication

o   Service-oriented

o   Phone communication training appreciated

o   First aid-training appreciated