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Essential Job Functions:
3 years’ minimum experience in a maintenance-type position
Supervise the implementation of all property and equipment preventive maintenance and repairs, monitor life safety systems and utilities and assist in the administration of the department in compliance with all MOHG standards and local, state and national codes and regulations to protect assets, guests and employees.
Interview, hire, train, recommend performance evaluations, resolve problems, provide open communication and recommend discipline and/or termination when appropriate.
Implement and schedule property and equipment preventive maintenance programs in compliance with MOHG standards and local, state and national codes and regulations.
Prioritize service requests; schedule and monitor the service performed to ensure customer satisfaction, safety and convenience.
Test and examine the life safety systems to ensure they are 100% operational at all times.
Monitor utility consumption to determine the effectiveness of current systems.
Review purchase requests and monitor expenses budget to ensure goals are met/exceeded.
Assist in the administration of the department by preparing and maintaining schedules, logs, records and other documentation to ensure a smooth operation and minimize liabilities.
Comply with attendance rules and be available to work on a regular basis.
Will be responsible inventory and stock controls
Able to perform duty on weekends and public holidays.
Perform any other job related duties as assigned.
Required Skills And Abilities:
- Possess an Engineering Diploma Degree in Electrical or Mechanical
- Must have the ability to communicate in English. Self-starting personality with an even disposition.
Maintain a professional appearance and manner at all times. Can communicate well with guests.
Must be willing to “pitch-in” and help co- workers with their job duties and be a team player.
Must be able to recognize potential safety hazards and security problems in the hotel and act upon each accordingly.
The ability to communicate operational activities, priorities, and problems with management engineers and supervisors
The knowledge and ability to identify the appropriate tools, parts, and equipment for use in performing a maintenance task
Working knowledge of common causes of equipment malfunction
Working knowledge of Hotel system (MEP)
Working knowledge of preventative maintenance methods and techniques for maintaining equipment
The ability to perform tests to check for normal operation of the hotel’s equipment
Proficient in Microsoft Office to include Word, Excel, and Outlook
Experience with HotSOS preferred
Be skilled in several areas such as HVAC, electrical, carpentry, drywalling, painting, plumbing, roofing, and landscaping. Must be able to troubleshoot and repair routine mechanical and electrical malfunctions in hotel systems and equipment.
Must be willing and able to be responsive to complaints about maintenance.
The Singapore Embassy in Ankara invites applications for the position of Administrative Assistant. This is a permanent position, with a probation period of 2 months. The confirmation of the contract will be decided by the Embassy based on performance.
Applicants should be able to start work on 31 May 2017.
Closing date for applications: 30 April 2017
Applications received after the closing date will not be considered. If we do not contact you within two weeks of the closing date, please assume that your application has not been successful on this occasion.
Working Hours: Monday – Friday, 8.30 am – 5.00 pm
Main duties and responsibilities
Assist the Embassy in the maintenance of the Chancery, all public relations related duties, and select administrative matters
Maintenance of the Chancery
· Report to the Embassy’s Admin Secretary on any problems related to maintenance
· Maintain updated records of maintenance carried out at the Chancery
· Ensure maintenance contracts are renewed timely
· Ensure maintenance is carried out according to the schedule
· Supervise the daily cleaning of the office and ensure that the office is clean and well maintained at all times
· Ensure visitors are served drinks
· Keep proper records of publicity materials in the cupboards in the visitors rooms and hand-out relevant materials to the public as and when necessary
· Make appointments for Home Based Staff (HBS)
· Plan the Embassy’s internal events
· Plan official functions hosted by the Embassy
· Assist in the organization of official visits by VIPs from Singapore
Other administrative duties
· Maintain and order office supplies
· Collect and distribute mail
· Make photocopies, send and receive faxes
· Communicate with external vendors for information required by HBS
· Cover the duties of the Consular Assistant in his/her absence
· Any other duties as delegated by any HBS
Good communications skills, written and oral
Good knowledge of Microsoft Office applications
Good organisational and analytical skills
Able to liaise with vendors and extract appropriate solutions
Able to work independently with limited supervision and take initiative to improve work processes
Ability to work efficiently and accurately, under stress and within tight timeframes
Able to multitask while working meticulously
Able to work as a team, adapt to different work environments and respond effectively to challenges
Applicant should have the right to live and work in Turkey
This is a two part selection process where shortlisted candidates are required to take a written skills test to assess your English language ability and complete a series of sample course work an Administrative Assistant typically handles to assess your suitability for the job.
Further shortlisted candidates will be notified within 1 week of the tests to attend an interview. Candidates at this point would be subjected to medical and security clearance which usually takes 4 – 6 weeks.
Please submit the following documents in English, via email or mail:
Copy of identification documents
Copy of relevant education certificates
Your application can be sent to:Email: Singemb_ANK@mfa.sg