Technical Document Controller

We are searching for a document controller to handle the intake, management, and storage of our company's hard and soft copy documents. In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations.

To ensure success as a document controller you should be up to date with document management processes and have a detail-oriented mindset. A top-notch document controller will have an extensive understanding of document management procedures and be able to handle document access intaking and archiving responsibilities.

Key Responsibilities:

• Handling intake, scanning, verification, and storing documents.
• Filing and archiving relevant documentation according to document management procedures.
• Retrieving files for other employees and customers when needed.
• Designing templates for documents, file types, and document databases.
• Checking and editing documents for accuracy and compliance.
• Controlling the flow of documents in and out of the department.
• Reporting errors or developments regarding document storage.
• Ensuring the secure destruction and disposal of sensitive documents.
• Updating and maintaining document management systems and physical records.
• Maintaining the security of confidential documents.
• Assisting employees with accessing documents through our document management system.
• Print and distribute documents as neededScan and upload documents according to company procedure
• Collect and register all technical documents such as drawings and blueprints in the company’s system
• Review and update documents for maintenance and quality control
• Keep other personnel updated on new document versions and how to obtain accessHandle records across various departments
• Create templates for use by other personnel
• Maintain confidentiality regarding sensitive documents
• Establish and maintain record retention timelines
• Review, update, manage quality company procedures and quality system
• Prepare, update prequalification files

Desired Skills:

• Associate degree or higher in engineering, business administration or similar field
• Fluency in Turkish and English in both oral and written communications
• 2 years experience in document management, archive management, or records management.
• An excellent grasp of Microsoft Office programs and Windows Explorer directory management
• Top-class typing and report writing skills.
• Detail-focused document organizing abilities.
• Familiarity with the relevant regulations regarding document keeping and handling.
• Associate degree or higher in computer Science, business administration or similar field
• Experience working with many types of files
• Ability to organize and preserve paper documents
• Thorough knowledge of various kinds of office software
• Attention to detailEffective communication coworkers across departments
• Ability to multitask
• Time-oriented approach to handling queries and tasks.