Bu ilan yayından kaldırılmıştır.
İş Tanımı
- To screen calls; manage calendars; make travel, meeting and event arrangements.
- To type correspondence and ensure accuracy of grammar, composition and format.
- To handle incoming & outgoing calls according to hotel standards.
- To clear IN/OUT trays and mailbox for General Manager and distribute to concerned.
- To ensures proper requisitioning and control of office supplies; follow-up on delivery of material & documents.
- To ensure all correspondence, faxes, messages, e-mails are responded in timely manner/disseminated accordingly.
- To translate documents from Turkish to English and English to Turkish when required.
- To prepare reports when required.
- To maintain document signature processes.
- To handle and follow up on assignments as assigned by superiors (incl. annual leaves, payroll, standard operating procedures, JDP, LQA, guest complaints, invoice monitoring, purchasing, etc.).
- To handle appointments concerning the management team; keeping track of their schedule and engagements.
- To assist in resolving any administrative problems.
- To assume duties assigned by the General Manager, Hotel Manager and Executive Committee members, when required.
- To ensure all arrangements are made prior to meetings (booking of meeting rooms, set ups, meeting materials).
- To co-ordinate with colleagues and representatives of other departments to ensure an efficient flow of communication.
- To take minutes during meetings as required; ensure to distribute minutes to all attendees/concerned.
- To ensures personal awareness of activities and services within the hotel in order to promote the property and be responsive to guest inquiries.
- To adhere to the set procedures for attendance and timekeeping.
- To ensure timely reporting of malfunction, follow-up with maintenance of appropriate office equipment when required.
- To show ability to work well with all levels of management and staff, as well as guests; reflecting Raffles Hotel philosophy by providing a high quality of service by adopting a positive attitude and keeping team spirit at highest level.
- To greet guests and colleagues with a smile at all times anywhere in the hotel; provide general support to visitors.
- To maintain personal appearance and grooming as per hotel standards.
- To assist with administrative duties not defined in this job description; as assigned by supervisors or managers that the employee directly reports to; when and when required/appropriate.
Aranan Nitelikler
- Ideally hotel school degree
- Oral and written fluency in Turkish and English
- 5 years secretarial / coordinator experience
- Computer literate (Microsoft office Motivator and self-starter
- Displays initiative
- Has commitment to professional values
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
Özet Bilgiler
- Executive Assistant
- Turizm - Otelcilik
- Sekretarya
- Tam zamanlı
- Uzman
- İstanbul Avrupa Yakası
- 5-5 yıl
- 5.11.2018
- 5.11.2018
- 13.12.2018
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