HR Officer

TU-ANK-16-AF-06

Company/Job Description

The International Catholic Migration Commission (ICMC) is an internationally operating non-governmental organization serving and protecting uprooted people, regardless of faith, race, ethnicity, or nationality.

For three decades, ICMC has partnered with the U.S. Department of State, Bureau of Population, Refugees and Migration to conduct refugee resettlement. Currently ICMC operates under a cooperative agreement with the Department of State (DOS), as a Resettlement Support Centre (RSC) to prepare eligible refugee applications for consideration for resettlement in Turkey and Middle East (TuME). As part of this service we work with several thousands of refugees and their families each year and take them through each stage of processing that is required for resettlement to the U.S.A. ICMC also has a sub-office in Beirut, Lebanon. The caseload includes a variety of different nationalities, including Iraqis, Iranians, Syrians and Afghans.

UNHCR identifies and refers refugees for the resettlement program and members of the in processing team are responsible for taking refugee statements, their biometric data and the preparation of the refugee case files for adjudication by Citizenship and Immigration Services (CIS) officers.  

Job Purpose

HR Officer will be responsible for providing support in the various human resource functions, which include recruitment, staffing, orientation, training and performance evaluation. Assist the Head of Finance and Administration in different projects and tasks.

 Recruitment 

• Provide advice and assistance to supervisors on staff recruitment;
• Prepare notices and advertisements for vacant staff positions;
• Schedule and organize interviews;
• Participate in applicant interviews;
• Conduct reference checks on possible candidates;
• Prepare, develop and implement procedures and policies on staff recruitment;
• Inform unsuccessful applicants;
• Conduct exit interviews and report to Head of Finance and Administration and Management.

Induction

• Conduct Induction for the new starters;
• Conduct new employee orientations to ensure employees gain an understanding of ICMC’s goals, policies and procedures.

Provide support to supervisors and staff to develop the skills and capabilities of staff

• Ensure that accurate job descriptions are in place;
• Provide advice and assistance with writing job descriptions;
• Provide advice and assistance when conducting staff performance evaluations;
• Provide basic counselling to staff who have performance related obstacles;
• Provide advice and assistance in developing human resources plans.

Staff orientation about Policies and procedures

• Ensure all policies and procedures are properly explained to all staff during orientation meetings and on a regular basis whenever there is change;
• Organize and conduct regular meetings with individual staff and departments to ensure all employees have complete information about policies and procedures;
• Ensure implementation of policies and procedures and support the Head of Finance and Administration in development of new policies as and when needed.

Training

• Identify training and development opportunities;
• Responsible for planning and organising training events, either by ICMC or out-source trainers

Appraisals

• Deal with appraisal process, following up deadlines for end of year performance appraisals;
• Ensure return of complete appraisal forms from sections.
  

Provide information and assistance to staff and supervisors on human resource and work related issues

• Develop and implement a human resources plan and personnel management policies and procedures;
• Provide advice and assistance to staff and management on pay and benefits systems;
• Research and monitor human resource systems in other organizations;
• Explain and provisions of the personnel policy.

 Miscellaneous

• Monitor and monthly report daily attendance;
• Investigate and understand causes for staff absences;
• Handling all employee enquiries related to HR issues;
• Collate annual leave forms from sections, update leave records and archiving forms as appropriate;
• Undertake function related project work, as and when directed by the Head of Finance and Administration;
• Undertake other duties and responsibilities which, while outside the normal daily routine, are within the overall scope of the position;
• Developing and implementing policies, preparing staff handbooks on issues like working conditions, performance management, equal opportunities, disciplinary procedures, absence management, etc;
• To perform other tasks as assigned by the Head of Finance and Administration. 

Qualifications and Requirements:

• Empathy with the aims and objective of ICMC Turkey Program and humanitarian principles;
• Bachelor’s Degree in a related field;
• Written and verbal communication skills in English. Knowledge of Arabic and /or Farsi is an advantage;
• Minimum three years relevant work experience in a similar capacity preferably in NGO sector;
• Familiarity with labour law, social security system and associations’ law and regulations;
• Strong inter personal and communications skills in relating to all staff with patience;
• Respect the importance of confidentiality;
• Ability to work independently;
• Proficiency in using MS Office applications;
• Attention to detail;
• Ability to effectively organize and prioritize tasks in order to complete assignments on time;
• Time management skills;
• Good team member;
• Flexibility under pressure and in response to changing needs;
• Experience of working in a multicultural environment is an advantage.

HOW TO APPLY?

This position is open to Turkish citizen applicants only. If you are interested in this vacancy, please send your up-to-date CV via email to cv.rsctume@icmc.net  together with a covering letter explaining why you think you would be suited to this post.

The closing date for receipt of applications is 10th October 2016.

Please include position title, the reference number (TU-ANK-AF-06) and applicant’s full name in the email subject line. Please note that applications received after the deadline will not be accepted. Applications will be treated in strict confidence and applicants should be available to start as soon as possible.