Position: HR Coordinator
Reporting To: HR Director
Hill International Project Management Consultancy
Hill International is an American family owned Project Management firm operating on a Global scale, with over 3500 employees in 50 office locations. We provide program management, project management, construction management, engineering management and consulting services on a number of prestigious projects across multiple sectors.
What does Hill International offer as an employer?
Hill International is acknowledged as the largest independent U.S. construction management firm (for fee only), according to Engineering News-Record magazine. (June 18, 2015); we are ranked 2nd by Building Design magazine as one of the architecture industry's favorite project managers to work with, as determined by a survey of the world's largest architecture practices. (January 3, 2016); and we are the 3rd largest PM/CM firm in the U.S. Buildings market according to Building Design + Construction magazine. (August 5, 2015).
How would you fit in to our organization?
As one of our HR Administrators we want you to help us achieve our commitment to our projects. To fulfil this obligation we need you to demonstrate BSc Degree or BA Degree level of education within Human Resources from a recognized university.
Communication skills are the key to success in life, work and relationships and at Hill we are no different, we need all of our employees to have an excellent command of English as a minimum and of course additional languages are beneficial.
Good leaders must lead by example. By walking your talk, you become a person others want to follow.
General Position Description
This should be a general description of what is expected by someone in this position.
To provide accurate and timely HR administration support support in Qatar sprecifically and in the Middle East generally.To be the first point of contact for all HR related queries. To be highly organized and have the ability to multi-task. As one of the first points of contact in the Team, you will have excellent customer service skills with demonstrable experience of managing and responding to multiple queries whilst providing positive solution focused answers. You will also be an excellent verbal and written communicator with the ability to draft a range of high quality correspondence. Strong IT skills (Microsoft Office, Word and Excel) are essential as you will be responsible for producing letters and producing reports.
Specific duties of the HR administrator shall include but not be limited to the following tasks:
Administration and documentation
Administer HR related documentation, including but not limited to: Termination letters Disciplinary action letters Ensure employees are presented with notification of changes to their status in advance of the change occurring. Ensure all communication regarding employment is shared with Athens office to ensure this is uploaded in HCM. Provide necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports. Assist in maintaining HR intranet site with updated information and forms.
Customer service and query handling
First point of contact for all HR related queries Promote and ensure all queries are dealt with efficiently and effectively
Provide a suitable approach to stand in / cover for any team absence Ensure weekly one to ones are conducted, actions agreed and performance goals set and re-set accordingly
Conducting new hire orientation for employees benefit plans and provided advice to employees on eligibility coverage, and other benefits offered through the company upon hiring about health, dental, life insurance, BTA schemes Maintaining the HCM oracle benefit system and updating the dependency and beneficiary details on the system Maintaining medical deduction report for payroll system and checking the end of service settlement for any benefit cost deduction Maintaining monthly termination report for insurance policy cancellation Attending employees daily medical issues and co-ordination with the providers for solving out
As a Human Resources Coordinator, you are responsible for all Human Resources Team Member related activities. These activities include recruitment, learning and development, performance management, compensation and benefits, employee relations, health and safety, and other team-based activities. Specifically, a Human Resources Coordinator will perform the following tasks to the highest standards:
- Initiate recruitment activities using Taleo, the Company's talent management system
- Input data into the hotel payroll system and communicate with payroll to ensure accuracy
- Manage all Human Resources administration and onboarding activities
- Ensure all legal procedures are in place
- Support Human Resources activities, including onboarding, work experience program, careers fairs, training materials, and Team Member opinion surveys
- Serve as the point of contact for Team Member issues, advising the Human Resources Manager as appropriate
- Keep current with employment law, human resources policies and requirements
- Assist HRM on employee relations issues in the hotel in a confidential manner, including disciplinaries, grievances and capability
- Assist in the organization of Team Member social events
A Human Resources Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
- Previous experience in Human Resources
- Preferably graduation from Labour Economics and Industrial Relations from respected universities
- Profficiency in Turkish Labor Law and legislations
- Proficiency in English
- Strong administration and communication skills
- Demonstrated attention to detail, while multi-tasking and delivering work on time
- Ability to work productively despite multiple interruptions
- Ability to work under pressure
- Demonstrated trust and confidentiality as a member of the Human Resources Team
- A passion and enthusiasm to be part of a winning team
- Proficiency, at an intermediate level, with computers and computer programs, including Microsoft programs
A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management.
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
What will I be doing?
The Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. Specifically you will be responsible for performing the following tasks to the highest standards:Ensure absence monitoring is in line with company guidelines Maintain online personnel system, payroll system and monthly reportingFollow up on employees leaveFollow-up of employees personal filesMaintains detailed filing system for departmentMaintain office supplies for departmentEnsure recruitment and selection process is adhered to end ensure that appropriate immigration checks are carried outAssist in determining departmental training requirementsEnsure completion of training for hotel security, fire regulations and other health and safety legislationAssist in the organisation of the Team Member social eventsWork with local organisations and schools to promote the hospitality industryPromote and endorse staff benefitsManage all Human Resources administration and onboarding activities
What are we looking for?
A Human Resources Coordinator serving Hilton Brand hotels is always working on behalf of our Guest and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
Good knowledge of employment law and employee relationsPrevious experience in or equivalent roleIT proficiency, Positive experience in or equivalent roleExcellent communication and people skills with positive attitudeAnalytical perspectiveGood communication and people skills Committed to delivering a high level of customer service, both internally and externally Excellent grooming standardsFlexibility to respond to a range of different work situations Ability to work under pressureAbility to work on their own or in teamsStrong administration and communication skills Demonstrated trust and confidentiality as a member of the Human ResourcesProficiency, at a high level, with computers and computer programs, ,including Microsoft programsAbility to prepare monthly and annual reports