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Firmanın Tüm İlanları

EASO (European Asylum Support Office) Administrative Assistant

İstanbul Avrupa Yakası
  • 02.06.2021
  • 0 - 50
  • 1016 Görüntüleme

Job Description

The International Catholic Migration Commission (ICMC) is an international non-governmental organization, whose mission is to protect and serve uprooted people, including refugees, asylum seekers, internally displaced people, victims of human trafficking, and migrants - regardless of faith, race, ethnicity or nationality. In collaboration with governmental and non-governmental partners, and through a worldwide network of members, ICMC implements and advocates for right-based policies and sustainable solutions to address global migration challenges. ICMC’s operations are aimed to respond to the needs of vulnerable individuals and communities, and focus on protection, humanitarian assistance, resettlement, migration and development. 

For four decades, ICMC has partnered with the U.S. Department of State, Bureau of Population, Refugees and Migration to conduct refugee resettlement. Currently ICMC operates under a cooperative agreement with the Department of State (DOS), as a Resettlement Support Centre (RSC) and under a contract with European Asylum Support Office (EASO) to prepare eligible refugee for resettlement to US and European Union Member States. As part of this service, we work with several thousands of refugees and their families each year and take them through each stage of processing that is required for resettlement to the U.S.A. ICMC also has a sub-office in Beirut, Lebanon. 

The Administrative Assistant position described in the EASO Project Specifications (listed below). Support the activities of the Resettlement Support Facility described in the Framework Contract. These are ICMC Turkey seconded positions to EASO’s RSF.  This position reports to the Management Matrix EASO & ICMC.     

Upon instructions from EASO staff:  
Primary Responsibilities of the Administrative Assistant :
  • Assist EASO staff in their daily tasks;
  • Provide administrative, technical and operational assistance, including preparation of files, collection and consolidation of data, content management on relevant EASO systems and platforms, printing, scanning, etc.;
  • Assist in preparing the EASO Monitoring & Evaluation monthly reports;
  • Assist in the collection and storage of supporting documents for missions;
  • Take minutes in administrative meetings;
  • Prepare mission/meeting reports and others, if necessary;
  • Register incoming and outgoing correspondence;
  • Liaise with other EASO staff and external stakeholders;
  • Maintain inventory and manage assets in the office;
  • Organise events/meetings (incl. liaising with the Contractor(s) for any additional requirements)
  • Assist in the delivery of PDO and training sessions, if necessary;
  • Perform other relevant administrative, technical and secretarial support tasks as required by EASO.

Required Skills

Position Requirements
  • Commitment to uphold ICMC’s values of fairness, equality and respect of human dignity;
  • Commitment to safeguard refugee interests and to prevent any real or perceived abuse of trust and conflict of interest;
  • Strong inter-personal skills.
  • Must have the initiative to work independently as well as part of a team.
  • Previous experience working in a multi-cultural environment.
  • Excellent written and verbal communication skills in Turkish and English.
  • Knowledge of Microsoft Word, Excel and Power Point.
  • Demonstrated ability to work effectively in a team and flexibility in dealing with new and unusual situations.
  • Turkish Nationals only.
  • Flexibility with regard to work hours and availability to travel when needed.
  • Conduct work with the highest level of personal and professional integrity. Must comply with and actively promote ICMC's zero tolerance policy with regard to sexual exploitation and abuse, harassment, abuse of power, fraud and corruption in all of its activities and responsibilities. 
  • The incumbent;
  1. will work closely with EASO staff to implement the project. Their performance will be evaluated by EASO management while being bound to the policies and standards of ICMC;
  2. participation in providing the services does not result in any employment or contractual relationship with the contracting authority.

Interested candidates should submit a detailed CV of maximum four pages in English, a motivation letter and two professional references with full and up to date contact details via email, to our HR email address on the "Application Question" section.

The Vacancy Notice number TU-IST-21-EASO-01 and the applicant’s full name must be quoted in the email subject line.

Referees may be contacted prior to the interviewing stage.

The closing date for receipt of applications is 16th June 2021.

Owing to the volume of applications, ICMC regrets that only applicants short-listed for an interview will be notified.

Please note that applications received after the deadline will not be accepted.

ICMC is committed to a Zero-Tolerance Policy toward sexual exploitation, abuses and all forms of unlawful harassment, including but not limited to sexual harassment. Screening of applications includes the vetting for records of prior misconduct and reference checking. ICMC may take other necessary measures to ensure that people involved in substantiated cases of sexual exploitation, abuse and harassment will not be recruited.

ICMC is committed to equal employment opportunities for all applicants. ICMC does not discriminate on the basis of race, gender, color, national origin, religion, physical or mental ability, marital status and age.

DATA PROTECTION - By submitting your application, you agree that ICMC collects and processes the information you provide. Your personal information will only be used for recruitment purposes. Your application will be kept strictly confidential. In any case, your personal information will be stored until the end of the application process and then destroyed in accordance with the relevant legislation if we do not have the opportunity to offer you a position.

If you have sent your personal information to us, we would like to indicate that you have the following rights.

• Learning whether personal data is processed,
• Requesting information if it has been processed, learning the purpose of processing personal data and whether they are used appropriately for their purpose,
• To know the third parties to whom personal data are transferred domestically or abroad,
• To request correction of personal data in case of incomplete or incorrect processing,
• Requesting the deletion or destruction of personal data,
• Request notification of the processes regarding the correction, deletion or destruction of personal data to third parties to whom personal data have been transferred,
• Object to the occurrence of a result against the person himself by analyzing the processed data exclusively through automated systems,
• To request the compensation of the damage in case of damage due to the illegal processing of personal data.

In general, if you have any questions about your personal information, or if you have complaints and / or objections to the processing of your personal information, please contact us via our application address.

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