Guvenlik Birimi Asistani

Readiness Program Assistant (Anticipatory)
Selection Process Nº: 109443-6Salary: 15,790 USD
Contract Type: Indeterminate (Full-time)
Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in Turkey.
Job Function: Administrative
Classification: LE-A2
Location: the Embassy of Canada to Turkey
Number of Vacancies: 1Closing date for application: 21 February, 2023 at 23:59 UTC/GMT +3:00

Summary of Duties: Under the general supervision of the Readiness Program Manager (RPM), Deputy Readiness Program Manager (DRPM) and the Readiness Program Officer (RPO), the Readiness Program Assistant (RPA), assists with the implementation and delivery of the Readiness Program at Mission to enhance the Mission’s operational and physical security planning, emergency preparedness and resilience. The RPA primarily provides administrative support to the Readiness Program including assisting in budget management, payment requests and receiving invoices, and coordinating schedules and travel; and contributes to the Mission’s overall emergency management and business continuity planning.  

Area of Selection: This position is open to individuals who are legally authorized to work in Turkey and who meet all of the essential qualifications and whose applications are received on or by the closing date. Please note that the Embassy of Canada to Turkey does not sponsor work authorizations directly or indirectly. The Embassy of Canada in Ankara does not reimburse any travel costs to and from interview nor does it reimburse any relocation costs.The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Please note that the Embassy of Canada to Turkey does not sponsor work authorizations directly or indirectly.The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. 
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.  
Education:Candidates will be required to provide proof of the completion of their education. Successful completion of a Bachelor's-level university degree from a recognized university; ORA combination of education, training and/or experience (detailed information on the combination of education, training and/or experience is required) in an administration role(s)  
Language: Fluency* in English (both written and oral).Fluency in Turkish (both written and oral).  
* Fluency will be assessed by a variety of means including written assessment and interview.  
Experience: Minimum 1 year of experience in the last 5 years working in an office environment in a program or administrative support capacity in a job role relevant to the position for example working in a security environment; emergency planning or preparedness environment; communications; information management; policing establishment or similar; or a government institution; ANDMinimum 1 year of experience in the last 5 years organizing agendas and the logistics for meetings and/or events and/or travel in a professional setting.  
RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment. 
Knowledge: Intermediate knowledge of Microsoft Excel and Outlook  
Competencies: Attention to detail Client-service orientation-Judgement and discretion-Thinking things through-Effective interactive communication – oral and written  
Abilities:  Ability to provide recommendations to management Ability to analyze and display budget and key information Strong organizational skills e.g. making logistical arrangements, diary management, scheduling, planning, prioritizing  
Asset Qualifications:Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications. 
Advanced knowledge of Microsoft Excel/OutlookDegree in finance or administration -Knowledge of the security environment within Turkey-Experience working in an Embassy, Consulate or an International OrganizationKnowledge of MS Visio software
Ability to communicate orally in French   
Organizational Needs:  
Operational Requirements: Hours of Work: 37.5 hours per week, 5 days a weekAbility to work overtime (compensated)Ability and willingness to follow training-Adhere to the Values and Ethics Code of CanadaAbility and willingness to travel (occasional)

Conditions of Employment: Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
- Other conditions of employment: Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization; Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain an Enhanced Reliability security screening including: A criminal record check; National ID, professional and educational certificates; Credit history check; Reference check; Please note that Reliability Status must be maintained throughout your employment at the Embassy, as failure to do so may result in dismissal; 
Other Conditions of Employment:Any job offer is subject to receipt of satisfactory employment and character references.
Copies of educational qualifications will be required at the interview stage of the process.   
Special Request from Mission / Additional Comments:   How to Apply   You must submit your application using the "online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date. Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster. You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.  Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-LDN@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected. Important Notes: Only applications submitted in one of the official languages of Canada will be accepted (English or French).The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English. Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required. Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder. Reference checks may be sought for candidates who succeeded all of the assessments.Please note that the Embassy of Canada to Turkey does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs. Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022.  The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process.
If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-LDN@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to Turkey which might arise following the completion of this selection process. For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.