Engineering Office Coordinator

Provide professional administrative support to the Chief Engineer and or Assistant Chief Engineer.
Design and maintain a hard copy filing system.
Prepare and update the Engineering Technical Library.
Update HOTSOS computerized management system. This includes all data processing for initial start-up of HOTSOS and day to day update.
Schedule meetings, seminars, training etc.
Answer phone calls, messages and voicemails in a timely manner.
Coordinate and distribute the work order requests from various departments including residential services.
Participate in meetings, seminars, training etc.

A minimum of 2-5 years of Administrative background. 1-3 Years facilities experience preferred.
Excellent communication skills in Turkish and English both written and spoken.
Must possess excellent typing skills.
Must possess excellent knowledge of computer programs such as Microsoft Office, Windows, Outlook, Access, CMMS/HotSOS etc. (latest version)
Must possess excellent coordination skills to conduct multiple tasks.
Must possess the ability to handle a fast-paced environment.

Tools/Equipment Used
HotSOS
Par Springer Miller System (PSMS)
Microsoft Office Applications