Human Resources Coordinator

About Viceroy Princes' Islands Istanbul

(Opening Summer 2016)

Set to the beguiling backdrop of a centuries-old Ottoman mansion at the edge of the Sea of Marmara, Viceroy Princes’ Islands Istanbul introduces provocative, modern luxury to a destination steeped in regal timelessness. 

This waterside enclave is poised on the coast of Büyükada, the grandest island in a lush archipelago called Princes’ Islands, just one hour from Istanbul and known as an escape for exiled Byzantine-era emperors and empresses. This resort offers 58 guestrooms, exclusive residences set inside the property’s waterfront Grand Mansion, private yacht pier, a protected sea lagoon, sea hammams, and horse carriages to explore the car-less island. 

Guests will soak in outdoor pools, on sun terraces and decks while gazing over emerald hillsides, rugged beaches, or across the ocean at Istanbul’s iconic spires. Büyükada’s bright medley of markets, cafes and restaurants are just a short walk or bike ride away on lanes lined with grand villas and wooden mansions.

For further information visit  http://www.viceroyhotelsandresorts.com/en/istanbul

Job Description

The Human Resources Coordinator provides administrative support to the Human Resources department and plays a critical supporting role in helping maximize the extraordinary employment experience of our colleagues.  This position assists in the day-to-day activities of the Human Resources Office, with particular focus on recruitment and on-boarding, benefits administration, recognition and social events, and additional HR-related initiatives, as needed.   

General Responsibilities

• Participate in the recruitment and selection process, conducting reference checks, compiling pre-hire employment packets and attending job fairs and recruitment trips as required.
• Prepare for new-hire colleagues' first day of employment, liaising with managers to ensure New Hire Agendas, uniforms and all IT-related and other requirements have been completed in advance. 
• Assist all new colleagues with pre & new-hire paperwork.
• Create, complete and maintain all colleagues files.
• Greet and assist all colleagues and applicants in a friendly and courteous manner, assisting colleagues with general HR/employee handbook questions and forms.
• Act as a supporting resource for management and colleagues in resolving issues and concerns that arise. 
• Submit colleague monthly Birthday and Anniversary lists.
• Ensure bulletin boards are fresh, interesting and provide timely and accurate information.
• Maintain compliance with all aspects of Human Resources Audit requirements. 
• Ensure the highest degree of confidentiality, professionalism and discretion in all Human Resources and Payroll-related matters. 
• Additional duties, as assigned.

Skills/Knowledge Required

• Fluency in English and Turkish is essential.
• Good working knowledge of MS Word, MS Excel, MS Power Point and MS Publisher
• Good presentation
• Excellent organizational and coordination skills
• Great inter-personal, communication and customers-service skills
• Process orientation with a high degree of attention to detail

Qualification Standards

Education: Certificate in Hospitality business Management specializing in Human Resources is preferable.

Experience: Minimum of one year of experience in a similar capacity, ideally within a luxury hotel environment.

Grooming: All colleagues must maintain a neat, and well groomed appearance (specific standards will be provided).